Jr. Legal Administrative Assistant

Our valued client is a reputable law firm in Kelowna who is seeking a full-time Jr. Legal Administrative Assistant with 1-2 years of experience in a law firm, as well as legal training.   

 

Responsibilities will include:

• Conflict Searches

• Client Verification and ID

• Assisting with file management

• Performing a variety of admin. tasks, such as:  organizing and maintaining files; opening and closing client files; keeping clients lists

• Maintaining bring-forward tracking system for follow-up dates 

• Producing correspondence and legal documents from handwritten or precedent documents

• Interaction with clients to obtain direction or instructions from lawyer

• Assisting, where needed, with general office management, such as: 

 filing and scheduling meetings

• Handling incoming/outgoing mail

• Reviewing and filing email correspondence

• Assembling legal documents into binders 

• Proofreading and editing all documentation for grammar, spelling, and content accuracy

• Conducting conflict searches

• Answering client cold calls and general enquiries

• Researching information on internet

 

Qualifications:

• High school graduate

• Graduation from a recognized Legal Administrative Assistant program, is an asset

• 1-2 years of direct work experience in a legal assistant capacity is an asset

• Knowledge of basic legal concepts, principles, and terminology

• Proficiency with document management software and advanced MS Office skills

• Strong research skills on the Internet and traditional sources of information

• Excellent writing skils, including proper spelling, grammar, and punctuation for complex documentation

• Ability to maintain filing systems and basic databases, including meticulous records maintenance skills

• Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion

• Superior interpersonal and communication skills, including ability to communicate in a professional and respectful manner

• A positive work attitude with a willingness to learn

• Ability to work well in a team environment, as well as independently

• A passion for providing superior client service

• An energetic self-starter who takes the initiative and anticipates needs

• Exceptional attention-to-detail and organizational skills

• Strong Communicator – both verbally and in writing

 

Our client provides exceptional service to their clients and they also value their employees.  They offer a competitive salary dependent upon experience and qualifications.

 

If you are interested and possess the above-mentioned qualifications, please send your resume to:  jobs@okanaganstaffing.com with 'Jr. Legal Administrative Assistant' in the subject line.

 

We will attempt to respond to all applicants but apologize in advance to those who do not receive a reply.